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Protect sensitive documents with secure shredding

Protect sensitive documents with secure shredding

Stealing personal identity for monetary gains is now a major business in this country. Identity thefts are hitting the headlines every day. How can you protect the sensitive documents that belong to you or your business from being misused? There is no other alternative but to rely on document shredding, now mandatory by law. Since 1995, it is compulsory by law to destroy all documents that are treated as ‘confidential’ so that any information pertaining to your business, customers or employees do not fall in the wrong hands. Therefore, no matter how big or small your business is, you have to invest in the right type of document shredding services or equipment to remove all evidence of such documents ever existing with you. What if you do not comply with this law? You could be fined up to $2500 for refusing to comply with this legal obligation.

Therefore if you always thought that keeping the sensitive documents were safe in the safe deposit locker in the office, or even stored in the office computer that is safeguarded against virus etc., it is time to think again. Retaining confidentiality of information provided to you by your clients and employees as well as all information about your business are to be treated as ‘classified’ and should be destroyed as per legal statute.

So what if our business is small? You could still invest in a consumer-grade or home paper shredder to destroy all ‘classified’ documents. These include records of financial transactions, credit card transaction details as well as financial profile of customers. If you do not have large volumes of papers to be destroyed, there are several types of home shredders which can be deployed to do the job. The good news is that many of the common paper shredders also effectively destroy CDs, DVDs as well as plastic credit cards.

If you do not want to get into that hassle of buying a paper shredder, you could always hire the services of a professional document shredding company. These companies provide their services both onsite as well as offsite.

Onsite services involve having a truck to dispose off the shredded pieces, once the documents are effectively shredded. This operation might need some kind of supervision from your end. The truck for removal of paper scrap is provided by the shredding service provider and at the end of each assignment, they would provide you with a Certificate of Destruction. This is their official guarantee that all confidential and sensitive documents have been shredded and disposed off as well. Offsite paper shredding services on the other hand would give you a bin, in which you throw a the papers to be destroyed, which is then picked up by the company representative for destruction and disposal.

inventory asset management

records management

document shredding

document scanning